Alfresco Aware
Case Study
Alfresco Aware automates the migration of content from any cloud drive or connected system.
Content Onboarding and Migration
The Challenge
Migrating large volumes of content into Alfresco can be a daunting task. Manual tagging and categorisation are time-consuming and prone to errors. Legacy data from other systems need to be analysed and mapped into the desired structure in Alfresco.
The Solution
Alfresco Aware streamlines content onboarding and migration by automatically scanning and analysing documents in various stores: File System; OneDrive; Google Drive and even zipped files.
These documents (and folder structures) are semantically encoded and similarly related. With content and taxonomy “similarly” connected:
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They can be ingested into the matched locations/folders in Alfresco – ensuring consistency and adherence to your information architecture.
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Duplicates identified: Detect and flag duplicate content to prevent unnecessary data redundancy in Alfresco.
Using Alfresco's Taxonomy as "Reference"
The Challenge
Alfresco provides a rich set of features to define and manage a robust taxonomy. As the volume of content grows, balancing and aligning between “reference” or “compliance” and operational needs can be very challenging.
The Solution
Alfresco Aware uses your existing Alfresco taxonomy as a reference point:
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Multi-taxonomy: Having different views (eg compliant and operational) is highly desirable but expensive to manage. Alfresco Aware automate this by suggesting relevant tags from your taxonomy during content ingestion or on-demand, ensuring consistency while providing multiple (hierarchical) views of your content.
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Ontology Alignment: Maps unstructured content to your taxonomy's concepts and relationships, enriching metadata and improving searchability.
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Taxonomy Enhancement: Provides insights into content that doesn't fit neatly into your existing taxonomy, suggesting potential refinements or additions to keep it up-to-date – further enhancing Alfresco repository as the single "source of truth".
Case Studies
View all of the practical examples of Alfresco Aware in action, solving content management problems on the Case Studies page.
Financial Services Provider
Alfresco Aware reduces compliance review time from weeks to hours for financial service providers
Legal Services
Alfresco Aware enhances legal efficiency by effortlessly connecting and organizing complex documents.
NDIS Service Provider
Alfresco Aware simplifies NDIS compliance by consolidating documents, improving audit readiness, and automating risk management.
Aware Claims Processing
Alfresco Aware automates content detection and linking in Alfresco, ensuring accurate case management and deeper insights.
Content Inventory & Discovery
Alfresco Aware automates discovery, ensuring complete coverage and accurate data integration.
Information Architecture Migration
Alfresco Aware simplifies content migration during restructuring, ensuring seamless integration and data integrity.