Content Inventory & Discovery

Streamline Content Inventory & Discovery

The Challenge

Understanding content is a crucial to conducting thorough due diligence. Organisations need to identify, analyse, and manage vast amounts of content across multiple systems, repositories, and departments. However, the manual effort required to inventory, categorise, and flag key content, like active contracts, trademarks, trade secrets and other intellectual property can be human resource intensive and incomplete. This leads to missed information, delayed timelines, and increased risk of errors during a Discovery process.

How Alfresco +Aware Solves These Challenges

Automated Content Inventory:
Alfresco +Aware automatically scans and inventories content across all corporate repositories, including document management systems, shared drives and cloud storage platforms. It identifies and categorises content relevant to the Discovery process, such as contracts, financial records, and intellectual property documents, reducing the time and effort required for manual inventory, ensuring that nothing is missed. Discovery duration is reduced from weeks/months to hours/days.

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Smart Content Discovery:
Alfresco +Aware identifies and surfaces critical content that might otherwise go unnoticed. It can recognise patterns, relationships, and similarities across different types of content, for example, bringing forward information that is essential for evaluating a company’s assets, liabilities, and overall value.

Risk and Compliance Monitoring:
The solution continuously monitors the content landscape for compliance with legal and regulatory requirements. It flags documents that may present potential risks, such as non-disclosure agreements or unresolved legal matters, ensuring that all relevant content is reviewed during the due diligence process.

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Enhanced Data Integration:
By linking and consolidating related content from different sources, the solution provides a unified view of all relevant materials. This integration enables seamless access to information, reducing the likelihood of redundant or incomplete data, and supporting more accurate analysis and decision-making.

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Example: Mergers & Aquisitions

During an M&A due diligence process, the acquiring company needs to evaluate the intellectual property portfolio of the target company. Alfresco +Aware scans the target company’s repositories and identifies patents, trademarks, and trade secrets spread across various departments in multiple systems/stores. It highlights a previously unrecognised and/or duplicate patent applications, which could significantly impact the valuation. The acquiring company is then able to include/exclude this critical information in their final assessment, ensuring a more informed and accurate decision-making process.