Information Architecture Migration

Automated Content Segregation:
Alfresco +Aware automatically identifies and classifies content based on the newly defined organisational structure. It tags documents, records, and data according to the old and new functions, ensuring that each new entity receives the content relevant to its operations without unnecessary overlap.

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Seamless Migration and Integration:
The system facilitates the smooth and traceable migration of content between systems, whether it’s transferring to new repositories or merging with existing ones. It preserves metadata, ensuring that critical information is not lost during the transition. This also reduces the risk of compliance breaches and ensures that both new entities can continue operations without disruption.

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Customised Information Architecture:
Alfresco +Aware supports any reference taxonomies. Unlike legacy solutions, the Information Architecture is flexible and can be tested and changed during the restructuring process. This enables incremental refinement of the architecture as you go, including reorganising file structures, setting up new taxonomies, and ensuring that search and retrieval processes are optimised for efficiency and accuracy.

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Ongoing Content Governance:
Post-migration, the solution provides tools for ongoing content governance, ensuring that information management practices remain consistent and compliant with industry regulations. It monitors content usage, flags inconsistencies, and helps maintain the integrity of the new information architectures as the organisation evolves.

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Example: Government Department Restructuring

A government department is being restructured into two separate entities: one focusing on environmental management and the other on urban development. Alfresco +Aware automatically segregates content based on the functions of each new entity, while retaining traceability of the old structure as metadata. Environmental management documents, including reports, policies, and datasets, are seamlessly migrated to the new department's repository. At the same time, urban development records are transferred and integrated with existing data from a previously merged department.

The solution also ensures that each entity’s new information architecture is tailored to its specific needs, with custom taxonomies and file structures. This streamlined approach enables both entities to quickly establish their operations without losing critical information, ensuring a smooth transition and continued service delivery.